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A proposal for OCA Hotels

The whole hotel, in a single system.

Front desk, housekeeping, food and beverage, purchasing, accounting and legal obligations for your OCA and Duerming hotels, in one application and in four languages. With Verifactu or SII depending on each company, and SES.HOSPEDAJES with its deadline in view.

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Made-up data · one account per role · no sign-up

ocapms.appartisan.es
Room planner for a demo hotel: rooms in rows, days in columns and each booking in its colour
The POS on a tablet: the café’s table plan with each table’s status
A room attendant’s list on a phone: what is done, what is in progress and what is left
SES.HOSPEDAJESGuest registers in batches, within 24 hours
Verifactu and SIIDepending on each company
OfflineHousekeeping and POS keep working

Designed to help you comply and to connect with what you already use

Verifactu · RD 1007/2023SIISES.HOSPEDAJES · RD 933/2021INE · EOHRGPD · (UE) 2016/679 RD 1619/2012(UE) 1169/2011NeobookingsHotelsQualitya3innuva

A single system

The whole stay, connected

No copying data from one system to another: each step builds on the last and leaves its record. And the database enforces the rules on every operation, not just the screen.

  1. Booking

    From the channel or the front desk, with its rate night by night.

  2. Room planner

    The assigned room, in real time for the whole team.

  3. Check-in

    The details SES.HOSPEDAJES requires and the door PIN.

  4. Housekeeping

    The room cleaned and inspected, ready for the front desk.

  5. Restaurant

    The table with its allergies and the charge to the room.

  6. Invoice

    With Verifactu or SII, depending on the company.

  7. Payment

    In its till, with the card terminal reference.

  8. Accounting

    The balanced entry and the file for a3innuva.

Explore OCA PMS

Every role in the hotel, with what it really needs

Screenshots of the real application, with the demo’s made-up data.

The room planner and the front desk’s day, in real time

Rooms run down the rows and days across the columns; the colour shows each booking’s status or channel. You move a booking by dragging it and, when you drop it, the database decides. What one person changes, everyone else sees straight away.

  • Arrivals, departures and in-house guests, on each hotel’s business date
  • If two people want the same room, the first one gets it
  • Night audit: no-shows, nights, tourist tax and the day’s snapshot
  • Running the audit again duplicates nothing
Fourteen-day room planner for a demo hotel, with unassigned bookings at the top

For every role

Each with its own screen

It runs in the browser: the front desk computer, the restaurant tablet and the housekeeping phone. Nothing to install.

  • Front desk and back office

    On the computer, with the room planner, the records and help for every screen.

  • Room attendant

    Their list on the phone: start, finish, the minibar and faults with a photo.

  • Executive housekeeper

    The housekeeping board on the tablet, room by room, and inspections.

  • Waiter

    The POS on the tablet, with their PIN and each table’s allergies.

  • Kitchen and bar

    Orders on their screen, by course and with allergens.

  • Offline

    Housekeeping and POS store each change with its time and send it when the network is back, without repeating it.

The housekeeper on the tablet: the hotel’s housekeeping board
The room attendant’s app offline: the change waits on the phone to be sent when the network is back

Designed for OCA Hotels

Built around the way you work

OCA PMS is not off-the-shelf software: it is a specific proposal for your chain. Your brands, your companies and their tax regimes, your roles and your languages.

Your brands

OCA and Duerming, each property with its type, its INE category and its own rules: whether the housekeeper inspects rooms, whether guests can only check in to clean rooms, the time of the night audit.

Your companies

Each with its own regime: some under SII and others under Verifactu. The invoice, the POS receipt and the accounts follow their company’s regime, with cost centres by hotel.

Four languages

Spanish, Galician, English and Portuguese in the application, the help and the user guide: for your teams in Galicia and for those arriving along the Camino.

New hotels

When you open a hotel, a wizard sets it up: its rooms, its rates and its tax regime.

F1 help and user guide

The F1 key opens step-by-step guides for each screen, and the user guide explains the rest, in all four languages.

Everything is logged

Every operation goes into a permanent log: who, what and when. A booking, a charge or an invoice is never deleted: it is cancelled or corrected, with its reason.

One profile per role: the database enforces permissions on every query and, if someone has several, the most restrictive one wins.

  • Front desk
  • Front office manager
  • Executive housekeeper
  • Room attendant
  • Waiter
  • Purchasing and stock
  • Accounts
  • Management
  • Administrator

Legal obligations

Helps you comply, and keeps a record of everything

Deadlines don’t wait: the guest register, within 24 hours; every invoice, with its record. OCA PMS tracks each obligation with its deadline in view. In the demo, submissions are simulated: nothing goes to the Spanish Tax Agency (AEAT), the Ministry of the Interior or the INE. OCA PMS helps you comply; each property remains responsible for its data.

SES.HOSPEDAJES: pending items, late submissions, batches and errors per hotel
An invoice’s Verifactu record, with its hash and QR code
Consents and SES.HOSPEDAJES at check-in

Verifactu

Every invoice and every receipt from the Verifactu company carries its SHA-256 hash, chained to the previous one, and its QR code.

SII

Companies under SII carry the details of every issued invoice in the accounting export.

SES.HOSPEDAJES

Bookings and guest registers in batches, with the 24-hour deadline in view and errors to correct and retry.

INE

The monthly occupancy survey, calculated from registered guests and their place of residence, with its file ready.

GDPR

Texts per hotel and language, versioned consents, an access log and data erasure.

Allergens

The 14 mandatory allergens on every dish, inherited from its ingredients, with a warning at the table and on the order.

Invoicing

Gap-free numbering by hotel, series and year; issued invoices do not change and are corrected with a credit note.

Cards

A card number is never stored: only the card terminal or payment gateway reference.

Rules in the database

Permissions, deadlines and checks are enforced in the database, not just on screen.

On video

See OCA PMS in action

A tour of the real application, with the demo’s made-up data. Best with sound.

The video is in Spanish, with Spanish subtitles.

4languages
9roles, each with its own account
3apps: management, housekeeping and POS
14allergens on every dish
21user guide chapters

The demo

How the demo works

It is the real application, with made-up data. Sign in with any role’s account and try whatever you like: every morning it goes back to how it was.

One account per role

Front desk, front office manager, executive housekeeper, room attendant, waiter, purchasing, accounts, management and administrator: one click away on the sign-in screen.

Made-up data

Four sample properties, two OCA and two Duerming, belonging to two companies (one under SII and the other under Verifactu), with a year of history and a year of future bookings. The guests, bookings and figures are made up.

Good as new every morning

At 08:00 Madrid time, the data goes back to its starting point with that day’s dates: anything you have changed disappears.

Simulated integrations

Neobookings, HotelsQuality, SES.HOSPEDAJES, the AEAT, the INE, a3innuva, the card terminal and door locks: in the same format as the real ones and ready to connect. Email goes to a test mailbox.

The management appFront desk, accounts and management The housekeeping appBest on a phone The POSBest on a tablet

Roll-out

How it would be rolled out at OCA

If OCA decides to go ahead, the move from demo to production happens in phases and hotel by hotel. OfiCloud keeps running unchanged until each hotel’s switchover day.

Where the data comes from

  • OfiCloud’s exports
  • A full export from Ofimática
  • Another route agreed with Ofimática
The import orderOne load per hotel, on its switchover day
  1. Setup and inventory: the hotel, its rooms, charge items, board types, payment methods, tills and rates
  2. Agencies, companies and guests, without duplicates
  3. Future and in-house bookings, with their folio, deposits and guarantees
  4. History, as a read-only archive with its original numbering
  5. Stock, with a stock count on switchover day, and the POS menu

Beforehand, trial runs on a copy, with counts and amounts checked

  1. 1

    Fine-tuning with your teams

    Each hotel’s rules, templates, series and profiles, with each department.

  2. 2

    Real connectors

    Neobookings, SES.HOSPEDAJES, the AEAT, a3innuva, HotelsQuality, card terminals, door locks and email, with their credentials and certifications.

  3. 3

    Import from OfiCloud

    A tool, not a sync: one load per hotel, rehearsed first on a copy.

  4. 4

    Training by role

    With F1 help and the user guide, and go-to people in each hotel.

  5. 5

    Hotel-by-hotel switchover

    In the early hours, after the last night audit in OfiCloud, with two weeks of hands-on support and the option to roll back for 48 hours.

First, a small property without a POS; then the apartments and Duerming; finally, the hotels with a restaurant and storeroom. Never in high season.

Frequently asked questions

Good to know

What is OCA PMS?

It is a proposed property management system (PMS) for OCA Hotels. It brings together in a single web application the front desk and bookings, the room planner, the guest folio and invoicing with Verifactu or SII, payments and tills, housekeeping, the restaurant (POS), purchasing and stock, accounting for a3innuva, legal obligations and management reports, in Spanish, Galician, English and Portuguese.

Is the demo data real?

No. The sample properties, guests, bookings and figures are made up. The OCA and Duerming brands are yours; the demo’s four properties and their activity are not. The data is reset every morning at 08:00.

Does it connect to OfiCloud or other OCA systems?

No. The demo does not connect to OfiCloud or any other OCA system, and it does not read their data. All the integrations are simulated connectors, in the same format as the real ones and ready to connect: Neobookings, HotelsQuality, SES.HOSPEDAJES, the AEAT, the INE, a3innuva, the card terminal and door locks.

Does it comply with Verifactu and SII?

It helps you comply. Each company follows its own regime: in the Verifactu company, every invoice and every receipt has its record with the chained hash and QR code; in the SII company, the details of each invoice go into the accounting export. In the demo, submission to the AEAT is simulated. Using it for real would require the software’s statement of compliance (declaración responsable) and a review by a tax adviser.

And SES.HOSPEDAJES, INE and GDPR?

SES.HOSPEDAJES: bookings and guest registers go in batches, with the 24-hour deadline in view and errors ready to correct and retry. INE: the monthly occupancy survey is calculated from registered guests, with its file. GDPR: texts per hotel and language, consents, an access log and data erasure. In the demo, the services are simulated and respond like the real ones.

Does it work offline?

The housekeeping app and the POS do: they keep working, store each change with its time and send it when the network is back, without repeating it. The management app (front desk, accounts and management) works online and in real time.

What devices are needed?

Just a browser: the computer at the front desk and in the office, a tablet for the restaurant and for the housekeeper, and a phone for the room attendants. Nothing needs installing.

What can each person see and do?

Whatever their role covers. There are profiles for front desk, front office manager, executive housekeeper, room attendant, waiter, purchasing, accounts, management and the administrator, and each user sees only their own hotels. Permissions are enforced by the database on every query and operation, not just by the screen; if someone has several profiles, the most restrictive one wins.

Which languages is it in?

The application, the F1 help and the user guide are in Spanish, Galician, English and Portuguese, and each person chooses their own. Guest communications go out in the guest’s language. For now, the presentation video is only in Spanish.

How would you move from OfiCloud to OCA PMS?

In phases: fine-tuning with each department, real connectors with their credentials and certifications, the import from OfiCloud (with a loading tool, not a sync, rehearsed on a copy and checked against counts and amounts), training by role and the hotel-by-hotel switchover, in the early hours, with two weeks of hands-on support and the option to roll back for 48 hours. The data source would be agreed with Ofimática.

What if we open a new hotel?

A wizard sets it up: the property, its company and tax regime, its rooms and its rates. Each hotel also has its own rules, such as inspection by the housekeeper or the time of the night audit.

Can I try it?

Yes, without signing up: sign in to the demo with any role’s account, in one click. There is also the presentation video and the user guide, with 21 chapters in four languages.

Try it now, no sign-up needed

Sign in with any role’s account, in one click. The data is made up and is reset every morning at 08:00.

Try the demo